Confirm Loaded On Board (LOB)

As the stevedore is in charge of the loading operations, he must confirm all goods loaded.

Prerequisites to load transshipment type CargoUnits:

• Declaration of arrival of vessel (Arrival status)

• the GTL (Good To Load) status is reached, following approval of a transshipment request by customs

In the case of bulk and conventional goods, confirmation of loading of the cargo unit is carried out automatically, on the basis of the scheduled manifest.

Consult the difference report for a stopover

Go to the bill of lading details screen. Click on “Loading operations” menu in the Export section.

In the list, identify the correct stopover. Click on the “Difference report” button.

In the operations loading menu, if in an export stopover there are only CargoUnits from Bookings then there will be no schelduled manifest. Once the end of loading operations and the differences report has been accepted, you will be able to generate the final manifest.

You are redirected to the difference report page. As a stevedore, you have to report and indicate what you observe on board.

In the loading operations difference report, in the column “Cargo in the scheduled manifest and bookings” there can be the list of transshipment type Cargo Unit and export type CargoUnit. After the shipping agent accepts the difference repor, here will be only one final manifest.

The difference report compares the scheduled manifest or booking (columns on the left of the screen) with the confirmed goods loaded (columns on the right of the screen).

A line represents a CargoUnit. This is a flexible notion for representing a container, bulk content, conventional goods, a vehicle, etc.

The header

To describe the screen, in header there are three disabled and pre-filed fields:

• Shipping agent : The company in charge of the scheduled manifest and bookings

• Stevedore : The assigned company of stevedore

• Stopover : Code of stopover associated

Three buttons on the top right:

• Download results : You can download on your desk the results in Excel format

• Reset : Update of the page

• Search : Make a search on the page

The difference table

The table is divided in three main columns:

• First column “CargoUnits in the scheduled manifest and bookings”

• Second column “Actions”

• Third column “CargoUnits confirmed as Loaded On Board (LOB)”

CargoUnits in the scheduled manifest and bookings

This column is pre-filled with information. Each row corresponds to the description of a CargoUnit that was entered by the shipping agent on the scheduled manifest or booking. The stevedore's role is to compare the differences between what they observe on board and the information provided on the scheduled manifest and bookings for each CargoUnit :

• Code of CargoUnit

• Type of traffic

• Number of sealed

• Empty (Yes or No)

• ISO

• Tare

• Type

• Gross weight

• Volume

Actions

In this section, there are two columns:

• Action: If you click on the “Action” button, it signifies that the CargoUnit is visible on board, and you will be redirected to a dockside form.

• Difference: In this column, various types of icons will appear. These icons represent the status of the differences, the progress of difference processing, and available actions. You can view all the types of icons and their meanings by clicking on the “Legend” button.

CargoUnits confirmed as Loaded On Board (LOB)

This column is initially empty and contains information from a scheduled manifest for a CargoUnit that needs to be compared with what is observed on board. It will be filled in after the stevedore has entered the Loaded on Board form for each CargoUnit, reflecting any observed differences or discrepancies.

Footer

• Legend button: if you click, a modal will be open. It is a list of all icons which can appear in the difference table.

• +Loading On Board button: If you click on it, it indicates that the stevedore has observed an additional CargoUnit on the board that was not originally listed in the scheduled manifest or in the booking.

• End of operation button: When the stevedore has finished all these board view operations for each cargo unit he can click on it in order to notify the shipping agent for acceptance of the report.

Confirm loading of a CargoUnit

CargoUnit was announced in the scheduled manifest and bookings

Click on the “Play” action button when loading the unit.

Upon redirection to the Loaded On Board form, all fields will be pre-filled with information from the scheduled manifest or bookings. You have to compare this information with what you observe. If differences are noted, the fields can be modified.

In the first scenario, a difference may be reported on the Sealed number, which will be different from what was originally listed in the scheduled manifest. After making the necessary changes, the stevedore can click on Loaded On Board button:

On the right side of the interface, you will see the status corresponding to this action in the CargoUnit details, which will be marked as LOB” (Loaded On Board).

The CargoUnit line is updated as follows:

The "CargoUnits confirmed as Loaded On Board" section is populated with the information provided by the stevedore in the Loaded On Board form.

The comparison between the both sides is visually highlighted by colors. If it's green, no differences are declared, while orange indicates a difference.

In the Difference column, two icons appear:

• LOB icon : Means the confirmation receipt of the CargoUnit

• Star icon : Presence of a difference

Any discrepancies between the scheduled manifest/ bookings and the confirmed goods received are highlighted in orange. The agent will need to confirm these differences in a subsequent step before final closure and the generation of the final manifest.

For the second case, repeat the action by clicking on the Play icon on the second CargoUnit.

After creating the Loaded On board form without making any modifications to the fields, the CargoUnit line is updated on the difference tab. On both sides of the comparison, the information is displayed in green. In the Difference column, you will see the “equal” icon, indicating that there is no difference between the information provided in the booking and what was confirmed on the board.

You should repeat the action with all CargoUnits as long as they are present on the board.

CargoUnit wasn’t announced in the booking

In the Difference report page, click on +Loading On Board button:

You create LOB+ (Loaded On Board plus) to announce the supplementary unit, complete the form:

Depending on the type of CargoUnit selected, additional fields may appear.

For a container type CargoUnit:

After entering mandatory fields, click on Loading On Board button:

You will be redirected automatically to the difference report screen. You can observe that the CargoUnit has been placed in the right section, which is designated for cargo units that have been received and are currently present on the quay. Also in the Difference column there is a + red icon means that LOB + (Loaded On Board plus).

It's possible that there is an additional container not declared in the booking and the scheduled manifest, the shipping agent will have to acknowledge this information before final closure and generation of the final manifest.

Missing a cargo unit which was announced in the scheduled manifest

If there are CargoUnits in the list that were expected on the board but are not present, you do not need to take any action.

When you finish, click on End of operations button, and the table will update. In the Difference column appears the “LOB -” icon, confirmation that it miss a CargoUnit. The shipping agent will then take over.

Damages Area

When loading any unit, you can add damage lines. These lines will be used to generated a damage report.

List of fields:

Cancel CargoUnit receipt

To cancel a CargoUnit receipt, click on blue Play icon on the corresponds line CargoUnit :

Click on Cancel button:

In the Cargo Unit detail page, the LOB status has changed in orange and LOC (Located) status turned in green:

Confirmation of the cancellation of your CargoUnit.

In the difference report, the Play icon reappears on the CargoUnit line which means it is considered to be unseen on the board.

Declaring the end of field operations

Once all the cargo units have been declared as Loaded On Board (LOB), you need to close the stopover loading process.

On the difference report page, click on the End of operations button.

While on the End of operations - Loading form, you will notice that the Loaded status on the right is initially displayed in blue, indicating a partial state, which means the loading process is in progress. To proceed, click on "Accept," and the Loaded status will change to green, meaning the completion of the Loading process.

You have noted that the field operations have been concluded. It is now the responsibility of the agent to provide explanations for any discrepancies between the scheduled manifest and booking and the field operations before generating the final manifest.

You see the End of operations status on the bottom end of the screen.