Creating or updating a scheduled manifest (via CCS user interface) (Export)

Create a Scheduled Manifest

Two ways to access to the creation of a scheduled manifest.

Access to the creation of a scheduled manifest

1- By Stopover menu

Click on the “Stopovers” menu in the Harbor Master’s office section:

A list of all stopovers corresponding to the specified date range is presented. To access the stopover detail page, simply click on the appropriate code located in the first column of the table:

You can consult information about the stopover. Click on Create Manifest (Export).

After clicking on Create Manifest (Export), you will be redirected to the Create Manifest form, and the Stopover field will be automatically filled in.

2 - By Loading operations Menu

The second way to access to the create manifest form : Click on the “Loading operations” menu in the Export section:

A list of all stopovers corresponding to the date range is displayed. Click on + Create Manifest.

You will be redirected to the Create Manifest form, where you will be required to input the Stopover Code manually.

Create scheduled manifest

When you are in the Create Manifest form, indicate the number of stopover. Then click on Validate.

After validation, your scheduled manifest is created, and you will have to create the Bill of Ladings.

The scheduled manifest is created empty, it now needs to be filled-up.

You can find a Booking section attached to the stopover. The list of CargoUnit present in these Bookings will be integrated into the scheduled manifest.

Declare Bill of Landing (BLs)

Add BL (full)

In the BLs section, click on + Add BL (full).

The BL (full) form is divided in three section :

• BL form

• Designation of Third Party

• BL items form

For the BL form you need to enter these fields :

For the Third -party, you must complete all information about the Sender and the Consignee.

In optional, you can add a freight forwarder and actual recipient.

You can delete a third-party line by the icon trash.

For the BL items, click on +.

Create a BL item

A Bill of Lading item or BL item represents a link between a Bill of Lading and a cargo unit. It is a goods line.

The BL item form is divided different section.

• General BL Item information

• Dangerous goods (optional)

• Splitting

List of fields of BL item form:

You can delete the BL item using the trash icon.

Declare dangerous goods (optional):

Click on + button to add a dangerous good.

List of fields to declare dangerous goods:

You can delete a line by the icon trash.

Splittings : create a cargo unit

Please specify the cargo unit concerning the goods line in the 'Splittings' section. It is on this cargo unit and BL (Bill of Lading) item link where we will record the number of packages.

Click on + Create CargoUnit button:

The new CargoUnit is now available, and it is necessary to provide the required information:

Cargo Unit types

• Container

→ Gross Weight = Net Weight + Tare

Considering both Net Weight and Tare is essential to calculate the Gross Weight for containers.

• Vehicle

→ Gross Weight = Net Weight

Since vehicles are typically not packaged, there is no additional structure around them, and therefore, no tare. The quantity is always 1 to represent a single vehicle.

• Bulk Cargo

→ Gross Weigh = Net Weight

The emphasis here is on the weight, not the quantity. For example, receiving a bulk cargo unit representing 1000 tons of fuel or 1000 tons of grain; the focus is on the weight, and we don't count the individual grains in each cereal.

• Conventional Cargo

→ Gross Weight = Net Weight

In contrast to bulk cargo, the focus is on quantity. For instance, if the cargo consists of 2 wind turbines, the crucial aspect is the quantity, not necessarily the weight. This distinction is crucial, especially when declaring to customs, as indicating a different quantity may lead to significant issues (2 wind turbines vs 1 wind turbine).

Complete the form and click on Confirm button:

Once you have created your cargo unit, the allocation is automatically set to “1” if the Type is bulk. You can then adjust the number of packages as needed and the Net weight of the CargoUnit.

The Net weight per CargoUnit is multiplied by the number of packages allocated, the product of this operation will be added to the sum of the total Net Weight of the Bill of lading.

Splittings : an existing cargo unit

If the stopover has been the subject of a booking process, and the freight forwarder have worked to bring back a container of goods from their client. The CargoUnits concerned are then attached to the call, and you can include them in the scheduled manifest by selecting them.

Click on + button to add an existing Cargo Unit:

Select the corresponding Cargo Unit and complete the Net weight and the Number of packages:

If you need to add another item, which means adding another line of merchandise, click on the "+" icon in the "BL Items" section. Once the Bill of Lading is fully filled out, click on "Confirm" button:

You have entered a bill of lading. Please restart the process from the beginning to initiate a new one.

Add BL

On the manifest detail page, you have the option to either enter the full Bill of Lading (BL) directly or create each party separately, depending on your preference and the specific requirements of your process. For this, click on +Add BL.

You will be redirected to the Bill of Lading (BL) form, and you can create it by providing the contract's general information and filling out the Third-party section. After entering all the necessary fields, you can proceed with the BL creation, click on Confirm.

Your Bill of Lading has now been created and added to your manifest's Bill of Lading list.

Additionally, you will see an alert message reminding you that this BL does not have an associated BL Item.It also informs of the inconsistency of the weight entered on the BL because there is no cargoUnit present.

The next step is to create a Bill of Lading item.

Create a Bill of Lading Item

Go to the Bill of Lading detail screen by clicking on the Bill of Lading number:

You can consult information about this BL. Click on Item section:

You are in the Items section, and click on + to add a BL Item.

You will be redirected on the BL Item form, enter the mandatory fields : Packaging and Good description.

After completing, click on Confirm button:

The Bill of of Lading Item is created, and we need to create cargo units linked to it. Click on +Create CargoUnit button:

Complete the form and click on Confirm button:

Some information is required to create the cargo unit. Fields are mandatory:

• Code (e.g. MSCU5285725)

• Type (container, conventional, vehicle, bulk)

• ISO code (if it's a container)

Complete the Net weight of this CargoUnit and the number packages.

The product operation of the Net weigh and the number packages is included in the sum of the total Net weigh of the BL.

You can add an existing CargoUnit by clicking on + icon:

Click again on + icon:

Select the CargoUnit code that you created, complete “Nb packages” field and click Confirm.

If you have items classified as Dangerous goods, you can click the Dangerous section:

Click on "+" icon in the Dangerous goods section to add them.

Complete the necessary fields:

If you need to remove any of them, you can click on the trash icon to delete the respective entry.

Once you have entered all the information for your cargo unit, click on Confirm button and you'll be taken back to the previous screen.

After confirmation, you can consult information about the BL Item, the Cargo Unit is created and add on it.

If there is no alert message on the scheduled manifest screen, this means that all the weights associated in the BLitem are consistent and that all the CargoUnits created are attached to Bill Of Lading (BL).

Modify a scheduled manifest

To modify a manifest scheduled for an export stopover, click on the “Loading operations” menu in the Export section:

A list of all stopovers within the specified date range is presented. To access the scheduled manifest page, click on the appropriate code in the sixth column of the table.

You can view information about the manifest, and in BLs section, click on BL number.

You are redirected on the Bill of Landing page, click on Edit button:

You are on the Bill of Lading modification page.

Modify a Bill of Lading Item

If you need to modify a CargoUnit or a Bill of Lading item, select Items section:

Click on edit icon:

On the edit page of BL Item, you can modify informations Goods description field, Splittings and Dangerous section.

Don't forget to save the page, using the Confirm button to save your changes.

Delete a Bill of Lading Item

To delete a Bill of Lading item on the Bill of Landing page, click on Edit button:

Select Items section:

Click on trash icon:

It is no longer possible to modify the manifest once a definitive one has been validated. Once the definitive manifest has been generated, modifications to the programmed manifest will not be accepted. Contact your local customs office to cancel the final manifest.